Privacy Policy

Who we are

Carbon Neutral Aldbourne (CNA) was established in 2019 by Phil Call, Ros Oswald, Eleanor Williamson and Matt Reynolds (the Committee Members).

1. Introduction

The Committee Members of CNA (“we”, “us”, “our”) operate this Privacy Policy because we are committed to safeguarding the privacy of those who submit information to us and of those who use the CNA website, and the confidentiality of any information that we collect.

This Privacy Policy sets out how we will use any personal information that we may obtain from you. If we change any of the terms of our Privacy Policy we will post the revised policy on our Facebook page and website.

Whenever you submit your information to us you are consenting to our collection and use of such information in accordance with the terms of this Privacy Policy.

We are committed to ensuring that all personal information we hold is treated properly and in accordance with the Data Protection Act 2018. We are the data controller for the purposes of that Act. In accordance with the Data Protection Act 2018, we are required to explain to you how we will treat any personal data which we collect from you.

2. What information do we collect and how do we use it?

It is possible to visit our Facebook page and our website without being required to tell us who you are or reveal any information about yourself.

We are collecting personal information which you voluntarily submit to enable assessments to be made about the carbon footprint of Aldbourne. The information is being collected via our website and also by the completion of paper versions of a questionnaire we have prepared.

The information we obtain will be used to enable us to make suggestions and recommendations about ways in which the carbon footprint of the village can be reduced. If you correspond with us using email, we may retain the content of your email messages together with your email address and our responses in order to manage your relationship with us. You warrant that any information you supply to us is accurate and up to date, that you will inform us if any such information requires updating, and that if you submit a third party’s details to us you have that third party’s permission to do so.

Your personal information will not be used for any purpose to which you have not consented.

3. Third Parties

We will share personal information about you with other members of our Committee for the purposes of assessing carbon footprints in the village and to enable discussions to take place to enable their reduction.

We use Mailchimp to manage email marketing subscriber lists and send emails to our subscribers. We use Google Forms to collect the information you provide for our carbon footprint questionnaire.

4. Security

We will take all reasonable steps to protect your personal information. However, the Internet is global and no data transmitted via the Internet can be guaranteed by us to be completely secure during transmission.

We cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default. It is possible that the information you provide to us will be temporarily transferred via a route outside the European Economic Area as it passes between you and us.

5. Access to your information/Queries

You have a legal right to see a copy of the personal data (as defined under the Data Protection Act 2018) that we keep about you, subject to certain exemptions. Requests for such information should be made in writing to The Data Protection Officer, CNA at theoswalds@hotmail.co.uk.

In accordance with the Data Protection Act 2018, we follow security procedures in the storage and disclosure of your information. We may, therefore, request proof of your identity before disclosing certain information to you.

Please contact our Data Protection Officer at the above address if you have any reason to believe that any information we hold about you is inaccurate or if you have any queries, comments or requests regarding this Privacy Policy.

6. How will you know if we make any changes to this Privacy Policy?

This Privacy Policy was created on 29 November 2019. We may amend this Privacy Policy from time to time. You are bound by any changes we make to this Privacy Policy with effect from the date of the change. If we make any substantial changes to the way in which we use your personal information we will notify you by posting a notice on our Facebook page.

7. What about third-party websites that you can access via our website?

Our Facebook page and website contain links to websites which are outside our control and are not covered by this Privacy Policy. If you access other websites using the links provided, the operators of those websites may collect personal information from you which will be used in accordance with their respective privacy policies which you should read. We are not liable for the practices of such third-party website operators in respect of your personal information.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

The Data Protection Officer, CNA at theoswalds@hotmail.co.uk.